bookkeeping for nonprofits examples

Nonprofit accounting is an important tool for bookkeepers and other financial professionals who work with nonprofits. Using this information, the nonprofit organization calculates its net worth, which is the difference between its assets and liabilities. Although reconciling accounts can be time-consuming, it is a vital part of maintaining sound financial practices in a nonprofit organization. This includes money raised through donations, grants, and other fundraising activities, as well as money spent on operating expenses.

In addition, bookkeepers need to be familiar with state and federal regulations regarding nonprofit accounting. Bookkeeping is the process of recording, classifying, and summarizing financial transactions to provide information that is useful in making business decisions. This type of bookkeeper will be familiar with the unique financial needs of nonprofits and will be able to provide the organization with the financial guidance it needs to succeed. As a result, automating bookkeeping in nonprofit accounting can be a sound investment that can pay dividends in the form of better decision-making and higher levels of efficiency. Automated bookkeeping systems can help to streamline the process by tracking income and expenses in real-time and regular basis. By using these tools, nonprofits can ensure that their accounting and bookkeeping are up to par.

The Basics of Nonprofit Bookkeeping

In the above example, you can see how restricted and unrestricted funds are classified in the spreadsheet. My experience inspired me to share some basic bookkeeping best practices for nonprofit organizations. He co-edits Nonprofit Report, a monthly newsletter on nonprofit accounting, taxation, and management. He nonprofit bookkeeping is coauthor of the three-volume Guide to Audits of Nonprofit Organizations and frequently speaks at professional meetings and consults around the country. Unrestricted net assets are any funds your nonprofit has received from donors that have no rules or conditions attached to them, like a pure cash donation.

bookkeeping for nonprofits examples

However, business owners should be aware that not all bookkeepers are created equal. This can free up valuable resources that can serve better other aspects of running a nonprofit. It tells you how much money you have on hand to cover expenses and pay employees.

What are the basic nonprofit bookkeeping tasks?

With fund accounting, instead of putting all of the funds into one cash account, the money is distributed into different “buckets” or groups. Looking up a nonprofit’s Form 990—using services like—can tell you a lot about its financial state. Just as for-profit businesses rely on budgeting and forecasting to ensure their financial success in the future, so do nonprofit organizations. But to create accurate budgets and execute useful forecasts, nonprofits need to use up-to-date and accurate financial information, which comes from bookkeeping. While the foundational principles of bookkeeping apply universally, the methodologies and key requirements differ when comparing small businesses and nonprofit organizations. Understanding these differences is essential for anyone involved in financial operations or oversight within these entities.

bookkeeping for nonprofits examples

Your nonprofit’s statement of cash flow shows how funding and cash moves in and out of the organization. It allows you to gauge how much is available to pay your expenses at any given time. QuickBooks for nonprofit bookkeeping is a great way to organize your expenses, donations, and financial information.

Distribute financial duties among multiple personnel.

All of this requires a different approach to bookkeeping than for businesses. Transactions are typically classed types, such as operating expenses or capital expenditures. Recording transactions involves capturing information about each transaction, such as the date, amount, and type of transaction. Bookkeeping is an important but often overlooked part of running a nonprofit. Internal controls act as a system of “checks and balances” for staff, board members, and outside vendors.

Your accounting obligations differ from those of for profit organizations if you operate a non-profit group. Your expenditures will be influenced by how your accounting systems, processes, reporting requirements, and laws are established and handled, in addition to these core bookkeeping duties. Several factors will determine the expenses of bookkeeping for a small company or non-profit.

Monitor donations and in-kind contributions.

Understanding the key aspects of accounting will help your nonprofit better recognize the financial situation of your own organization. Does your nonprofit have a dedicated team member with both the skillset and capacity to handle your accounting needs? Many small to midsize organizations struggle to find someone to fill this role. Actually, 18% of nonprofits listed limited staff as their greatest challenge in 2019.

Although it’s possible to manually generate financial statements from your ledger or spreadsheet, it takes a ton of accounting knowledge and time to do it right. In most cases, it’s better to let your accounting software or a bookkeeper take care of this step for you. In other words, effective bookkeeping practices will accurately record and monitor your financial activity throughout the fiscal year.