Find help articles, video tutorials, and connect with other businesses in our online community. We will help you transfer any existing payroll information to QuickBooks. Now that business is expanding, get tools to simplify new demands and set everyone up for success.

You may choose to outsource your payroll to a dedicated company but there is also a big choice of payroll software if you want to keep things in-house. Payroll software may be cheaper than outsourcing but you have to think about the time constraints managing your own payroll system may place on you. Outsourcing means that most things will be taken care of by professional payroll managers. We’ll help you stay compliant with our guided payroll setup. Our payroll experts are available to help you assist you along the way. Learn how to get set up, pay your team, find HR support and benefits, and sync with accounting so you can manage everything in one place.

Choose a plan that’s right for you

Whether your clients run payroll themselves or need help from the pros, find efficient solutions to help get the job done accurately. Select the accounting product your client uses below to reveal compatible payroll options. Money movement services are brought to you by Intuit Payments Inc. subject to eligibility criteria, credit and application approval.

Paycards are paperless and offer a low risk of debt or financial liability. However, there are fees for both employees and employers. Payroll for each employee is calculated according to whether they work on an hourly rate or are salaried. You will also need to factor in any overtime payments or bonuses.

Trusted payroll from payday to tax time

There are a number of different ways you can make payroll payments to employees. For some small businesses, outsourcing the whole process to a specialist may be the easiest way to do payroll. But with the use of available software, learning payroll procedures can now be easily achievable in-house. Paycards are offered by employers to function as debit cards, with wages added to the card account during each payroll period. Cardholders can use these to pay for goods and services, withdraw cash, or make balance enquiries.

You are required to calculate which federal and state taxes should be withheld from any pay, as well as any social security and Medicare deductions that need to be made. Before you hire employees, you need to get an employer identification how to find retained earnings number, or EIN. This is a number issued by the IRS for tax purposes, which will be used to identify your business in any filings. An EIN is essential for ensuring accurate and compliant tax payments for each employee.

The Reply To field contains your email address, so that if your client replies to the email, it will be sent to you directly. The Intuit Online Payroll name is not present in the email. If your employee is an independent contractor, we’ll help you create a 1099 to print or e-file. QuickBooks Online Payroll works for small to midsize businesses—from accountants and financial experts to nonprofits, construction companies, and restaurants. You can add client access when you set up a client, or you can add it from the Contract Information page.

You will also need to make social security and Medicare payments. It is very important you pay these deductions on time or fines/penalties may be levied on the business, which can be steep. If you are not outsourcing your payroll but doing it in-house, then it may be a good idea to consult with a CPA or tax law attorney to ensure you are deducting the correct amount. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

QuickBooks Payroll

In addition, you need to check your state’s minimum pay frequency laws which may determine your payroll schedule. You can find this by visiting your state’s Department of Labor website. The first thing to consider when choosing a payroll system is what you need for your business. Larger companies may need HR add-ons but smaller businesses will usually be more suited to a simpler payroll solution. To establish what kind of system you need, think about the size of your business and how many employees you have.


In order to pay your employees, you will need to gather the relevant information. This will include their basic data such as name, address, and social security number, all of which you should have on file in their employment record. You will also need them to complete a W-4 tax withholding form to document their filing status and monitor personal allowances. This will determine how much money is deducted from their pay in taxes during each payroll payment. All employee details need to be kept up to date in order to meet tax compliance regulations. Finally, you will need to calculate and submit your federal and state taxes for all employees on the payroll, usually on a monthly basis.

Retail clients deal directly with Intuit Online Payroll. Your own firm’s name will be prominently displayed along the top alongside the Intuit Online Payroll name. Email communication that retail clients receive will come from Intuit Online Payroll. Paper checks can be used to draw money from the employer account for transfer to employees, although this is generally a slow and inefficient method of payment.

With QuickBooks Online, you can manage payroll and your books in one place. Explore all the employee services you can get with QuickBooks Payroll. Have you come across a payroll term you’d like to learn more about? This tool lets you search and find answers quickly, and in many cases provides links you can use to dig deeper into the subject.

More importantly, knowing how to set up and manage payroll is fundamental to the success of any small business, even if you’re just starting out with a few employees. Payroll systems are put in place to manage everything from pay calculations for employees to tax deductions and generating accurate pay slips. They can even help to calculate bonuses, holiday pay and expenses, and make end-of-year reporting much less of a burden. The payroll schedule determines when you make payments to your employees. This could be weekly, bi-weekly, semi-monthly, or monthly. You need to determine this payment period before you hire employees.